Back

Office Administrator

Summary

Are you passionate about the aviation industry? Are you looking to join a fast-growing deicing company? If the answer is yes, then this position is for you! Aeromag is a private-held company specializing in aircraft deicing, management of deicing centres as well as the recovery and recycling of deicing fluids. Established in numerous airports in Canada, the United States and the United Kingdom, Aeromag is recognized for its environmental innovations.

Main Responsibilities

Direct incoming calls to appropriate persons, greeting and directing visitors ;
Updating of office records and databases that contain personnel, financial, and office data ;
Coordinate employee’s security clearance and passes ;

Administrate and execute full cycle recruitment including:

Administering per diems for employees ;
Pre-screening incoming resumes and pre-screen candidates ;
Schedule and participate in conducting interviews ;
Assist in producing offer letter, recruitment, and other various documentation ;
Update job descriptions ;
Prepare hiring packages ;
Create new hire profiles ;
Oversee the completion of compensation, benefits, and payroll documents ;
Maintain all employee records ;
Administer new employee benefits and onboarding documentation ;
Assist employees with payroll and benefits questions ;
Establish and maintain accurate and confidential employee files ;
Process expense claims for employees ;
Process monthly credit card expense report ;
LGA monthly vendor invoices for Head Office ;
Provide general clerical duties such as: typing, filing, correspondences, photocopying, and coordinating postal and courier services; ;
Maintain customer files and make sure credit card on file is updated ;
Send/scan verified, coded, and signed AP invoices to the Accountant for payment processing ;
Maintain, order and organize office supplies ;
Ordering uniforms ;
Prepare various reports ;
Other accounting and administrative tasks as assigned to facilitate the growth of the company.

Required Skills

Minimum 2 years of administrative and accounting experience ;
Sincere desire to go above and beyond ;
Demonstrates ability to be effective in a fast paced, multi-tasking work environment ;
Works well under pressure and meets tight deadlines ;
Wants to be part of a growing organization ;
Enjoys functioning in a team environment ;
Strong decision-making and critical thinking/problem solving skills ;
Meticulous attention to detail ;
Ability to accurately follow instructions ;
Accurate and detail oriented, able to perform with minimal supervision ;
Strong ability to multi-task, organize, and prioritize work load to meet deadlines ;
Strong written and verbal communication skills ;
Strong attention to detail, self-starter, and a good team player ;
Intermediate proficiency in both Excel and Word ;
Basic computer skills: Microsoft office, email, internet explorer.

Submit my application

To reach new heights, you need to raise important issues and keep up with the latest developments in your industry.

"*" indicates required fields